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Add up the accounts, policies, and property involved, and we'll recommend how many certified copies to order.
Bank & credit union accounts
Each institution, not each account
Life insurance policies
One per policy/insurer
Investment & retirement accounts
Brokerage, 401(k), IRA, pension
Real estate properties
Titled in the deceased's name
Vehicles
Cars, boats, RVs to re-title
Other (annuities, employers, etc.)
Anything else that asks for proof of death
Recommended
4
certified copies to order
Based on 0 institutions you entered, plus copies for Social Security, the probate court, and a small buffer. Ordering extras up front is cheaper than requesting more later.
A guide, not a rule — some institutions accept a photocopy or return the original. When in doubt, order a couple extra.
Most families need 8 to 12 certified copies. Order one for each bank, insurer, brokerage, and government agency that will require proof of death, plus a couple extra for the probate court and unexpected requests. Ordering more up front is cheaper and faster than requesting additional copies later.
Banks, insurers, the Social Security Administration, and courts require a certified copy — one with an official raised or embossed seal — as legal proof of death. A photocopy has no legal weight and will usually be rejected.
From the vital records office in the state or county where the death occurred, or through an authorized service like VitalChek. Funeral homes usually order the first batch for you.